Administrative and Marketing Assistant

At present we are looking for a business-minded, culture-focused member to join our team. In the role, you will work across all departments (Sales & Marketing, Ecommerce, Operations, Administrative and etc.) and gain broad exposure to the operational elements of Vegan Concept business model. We’ve outlined a few of the key tasks below, but are also open to providing additional experiences in particular areas of interest.  

Responsibilities:

Office/Administrative duties

• Perform full spectrum of office administrative duties to ensure smooth office operations including overseeing office supplies, office maintenance, renovation projects, etc.;
• Perform clerical work including data entry, filing, scanning and photocopying;
• Provide secretarial support to the Management team;
• Perform courier service including documents and parcels drop-off and collection, mailing and banking;
• Perform receptionist and customer service duties – greet and meet visitors/customers;
• Oversee the Company’s showroom to ensure it is maintained in the highest standard;
• Inventory management including weekly stock reporting;
• Liaise with all parties to ensure timely receivables, quotations and invoices arrangement;
• Liaise with vendors and shops to ensure sufficient stocks level and replenish when required;
• Assist in staff benefit management – tracking leave record accurately, organise team lunch and office parties;
• Handling ad-hoc duties as assigned.

Marketing

• Handling customers enquiries and follow ups via calls, emails and social media platforms;
• Handling sales order from packing to courier arrangement to ensure on time delivery;
• Assist and coordinate in marketing and company events and activities;
• Assist in managing social media platforms (Facebook, Instagram, WeChat, etc.);
• Assist in managing online store and e-commerce platforms;
• Assist in the preparation of marketing materials, presentations and proposals;
• Source and communicate with KOLs.

Requirements:

• Minimum 2 years’ experience as administrative/office assistant
• Working experience in Marketing is preferred
• Knowledge in the skincare/beauty industry is preferred
• Proficient in MS office and Chinese Word Processing is a must
• Proactive, attention to details and responsible
• Team player and willing to go the extra mile

Interested?  Please send your CV including date of availability and current and expected salary to info@theveganconcept.com, quoting "Administrative and Marketing Assistant" in the email subject. Only short-listed candidates will be notified for an interview.

All information received will be kept confidential and only for employment related purpose.